Diverse and Equal Privacy Notice

BACKGROUND: 

This website  https://www.diverseandequal.com is owned by Diverse and Equal Ltd. 

Diverse and Equal Ltd understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of our participants and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

Information About Us

Diverse and Equal Ltd

Limited company registered in England under company number 11220257

Registered address: Holyoake House, Hanover Street, Manchester, England, M60 0AS

Data Protection Officer: 

Email address: dataprotection@diverseandequal.com

Postal address: as per the registered address above

What Does This Notice Cover?

This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

What Is Personal Data?

Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

The personal data that we use is set out in Part 5, below.

Your Rights

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

  1. The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.
  2. The right to access the personal data we hold about you. Part 10 will tell you how to do this.
  3. The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact ususing the details in Part 11 to find out more.
  4. The right to be forgotten, i.e., the right to ask usto delete or otherwise dispose of any of your personal data that we hold. Please contact ususing the details in Part 11  to find out more.
  5. The right to restrict (i.e. prevent) the processing of your personal data.
  6. The right to object to ususing your personal data for a particular purpose or purposes.
  7. The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
  8. The right to data portability. This means that, if you have provided personal data to usdirectly, we areusing it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask usfor a copy of that personal data to re-use with another service or business in many cases. 

For more information about use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.

It is important that your personal data is kept accurate and up-to-date. If any of the personal data wehold about you changes, please keep usinformed as long as we have that data.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, so please contact us first, using the details in Part 11.

The personal data we collect and how

We may collect and hold some or all of the personal data set out in the table below, using the methods also set out in the table. We do not collect any personal data relating to children or data relating to criminal convictions and offences.

Data Collected

How We Collect the Data

Name

Use of a third-party online platform via a form.

E-mail address 

Use of a third-party online platform via a form.

Company

Use of a third-party online platform via a form.

How we use your personal data

Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following table describes how wewilluse your personal data, and our lawful bases for doing so:

What We Do

What Data We Use

Our Lawful Basis

Aggregate all data received via the third party form

All data types used in the online form:     Lawful Basis of Consent

Communicating with you via email to follow-up:

Name, Email address:     Lawful basis of Consent

We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.

We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 11.

If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.

In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.

How long we keep your personal data

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods.

Type of Data

How Long We Keep It

Name and Email address for contact details for interviews:     Retention period is 2 years

How and where we store or transfer your personal data?

We will only store your personal data in the UK using the Google Workspace cloud platform and Hubspot. This means that it will be fully protected under the Data Protection Legislation.

Here is a link for further information for Google Workplace and Google’s commitment to GDPR.  

Google Workspace & Google Cloud Platform Commitments to the GDPR

https://www.hubspot.com/data-privacy/gdpr/product-readiness

The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:

  • limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
  • procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we arelegally required to do so;
  • limiting access to your personal data by ensuring all employees, agents, contractors, and other third parties use a password to access our Google Workspace. Access is restricted using Google Workspace functionality to restrict the areas employees, agents, contractors, and other third parties are granted access to on the cloud platform. 

Do we share your personal data?

We will not share any of your personal data with any third parties for any purposes, subject to the following exceptions.

If wesell, transfer, or merge parts of ourbusiness or assets, your personal data may be transferred to a third party. Any new owner of ourbusiness may continue to use your personal data in the same way(s) that wehave used it, as specified in this Privacy Policy.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

If any of your personal data is shared with a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 8.

If any personal data is transferred outside of the UK, wewill take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation, as explained above in Part 8.

Our work sometimes involves collecting data from data subjects, to gain insights as part of a research project.. The results of the project are collated and anonymised, so that no data subject can be identified by the organisation they work for. The anonymised results are shared with sponsors of our research projects, as part of an agreed contract with the sponsor to help them gain insight into the matters raised in the project.

If there is an instance where research is being completed for a sponsor and the findings can be identified against a specific data subject, then Diverse and Equal reserves the right to withhold the findings of the research from the sponsor.

How can I access my personal data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within 14 days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress over that period.

How to contact us:

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of The Data Protection Officer): 

Email address: dataprotection@diverseandequal.com.

Postal Address: Holyoake House, Hanover Street, Manchester, England, M60 0AS

Changes to this Privacy Notice

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

This Privacy Notice was last updated on 3rd October, 2021